Conference Management
Delivering Exceptional Results
Stunning and Memorable
Lively and Fun
Conference Management
I strive to manage and deliver programs that will suit your objectives and budget while exceeding your expectations. You can expect the highest standards of meeting management services. Whether I manage your entire project or serve as an extension of your team, my objective-driven approach to conference planning and conference management allows me to deliver superior results and to build on past successes.
Services Include:
Program and Content Development
Assist Program Directors in developing and identifying appropriate needs assessment, learning objectives and target audience.
Site / Venue Research, Selection and Management
Complete site visits and venue selection.
Handle all contract negotiations.
Order catering for all planned meal functions.
Manage faculty and staff room block.
Coordination and management of meeting room layout and set-up.
On-site staffing, management and support.
Faculty Coordination
Full-service management of VIP travel arrangements including air, ground transportation and hotel.
Ongoing communication to assure all Faculty needs and requests are taken care of in a timely and flawless manner.
Provide detailed correspondence to Speakers outlining the conference and their roles and responsibilities during the meeting.
Collect required documentation from Faculty, (Faculty Disclosures, presentation materials), and produce Faculty Disclosure Summary for inclusion in conference syllabus.
Industry Sponsorship and Exhibit Coordination
Design and develop Application to Exhibit, Badge Request Form, Exhibit Prospectus and Expo Order Forms.
Selection and management of Expo Company, order appropriate Exhibit Hall items including registration kiosks, pipe-n-drape, tables, linen and electrical.
Manage and confirm on-site set-up of Exhibit Hall and Registration.
Prepare and obtain all Letters of Agreement.
Post-conference follow-up with Industry.
Registration
Collect, process and confirm registrations.
Complete database management.
Design, develop and print name badges for attendees, faculty and sponsors.
Act as main contact for registrants, answer conference questions and assist with special requests.
Management of on-site Registration Desk.
A/V Management
Secure specialized A/V company to provide all necessary services including onsite audio-visual requirements and Live Satellite Transmissions.
Coordinate Live Broadcasts.
Management of Speaker Ready Room.
Marketing
Outline a detailed marketing plan to promote the conference.
Select and obtain appropriate mail lists and eBlast lists.
Facilitate distribution of Brochures and Save-the-Date mailers at selected conferences.
Accounting and Financial Management
Obtain estimates in order to prepare an accurate conference budget.
Continually supply Program Director with budget updates.
Apply funds received from sponsorship fees and registration to conference budget.
Detail all conference expenses and invoices paid along with remaining conference balance.
Follow-up to collect outstanding exhibit & sponsorship fees.
Post meeting budget analysis.